Certainly! Here is the English translation of the Privacy Policy for Applicants:
PRIVACY POLICY FOR APPLICANTS
1. General Information
In this privacy policy, we inform you about how we, Dataforce Verlagsgesellschaft für Business Informationen mbH (Hamburger Allee 14, 60486 Frankfurt, HRB 43146), handle your personal data collected as part of the application process. By submitting your application, you agree to these privacy terms.
2. Personal Data in the Application Process
Personal data refers to information about the personal or factual circumstances of a specific or identifiable natural person. This includes, for example, name, address, telephone number, and date of birth, as well as details about your career path, which can be attributed to a specific person.
3. Collection and Processing of Personal Data
When you apply for an open position or submit an unsolicited application via the application system on our website, you voluntarily provide personal data and information (first name, last name, email address, phone number, and any attachments such as CV, cover letter, etc.).
These transmitted data are encrypted via TLS and stored in a database maintained by our company and operated by a third-party provider, Personio GmbH (www.personio.de/). Personio provides HR and applicant management software and stores data exclusively on ISO-certified servers in Germany. We have a data processing agreement with Personio GmbH in accordance with § 11 of the German Federal Data Protection Act (BDSG) and Art. 28 of the EU General Data Protection Regulation (GDPR).
If you send an unsolicited application directly via email to karriere@dataforce.de, the encryption depends on your email provider.
Authorized employees of our company can access this database to fill open positions with suitable candidates.
4. Use of WhatsApp for Communication
We offer applicants the opportunity to contact us via the WhatsApp messenger service.
If you contact us via WhatsApp, you automatically provide your mobile phone number. This number is not linked to your applicant data and will not be used for further communication by Dataforce Verlagsgesellschaft mbH.
5. Storage of Personal Data
Personal data is generally stored only for the purpose of filling the specific position for which you applied. Additionally, we will retain your data for 90 days after the conclusion of the application process to answer any questions regarding your application and potential rejection.
We also reserve the right to store your data in our "Talent Pool" for 180 days after the end of the application process, to identify other potential job opportunities that may interest you. By submitting your application, you agree to this storage period, which goes beyond legal requirements. You can revoke your consent and object to the storage of your data at any time (see section 9).
6. Deletion of Personal Data
You can contact us at any time at karriere@dataforce.de to request the deletion of your data. After the storage periods defined in section 5 have expired, your data will be anonymized. These anonymized data will only be used as metadata for statistical evaluations (e.g., gender ratio of applicants, number of applications over time, etc.) and can no longer be linked to you personally.
7. Disclosure of Personal Data
Your personal data will only be disclosed if Dataforce Verlagsgesellschaft für Business Informationen mbH is legally obliged to do so or if disclosure is necessary in cases of misuse or for clarification purposes. This requires specific indications of unlawful or abusive behavior. Upon request by a competent authority, we may disclose this data (inventory data), particularly for law enforcement purposes.
8. Security of Your Personal Data
We, our involved employees, and third-party providers such as Personio GmbH are required to implement appropriate organizational and technical measures to protect personal data from misuse, unauthorized disclosure, and loss. These measures meet or exceed the requirements of § 9 BDSG and § 32 GDPR.
9. Your Rights
You have the right to request information about your stored data in accordance with § 34 BDSG and Art. 15 GDPR. In accordance with § 35 BDSG and Art. 16 et seq. GDPR, you also have the right to request correction, deletion, or restriction of your personal data.
To exercise these rights, please contact Dataforce Verlagsgesellschaft für Business Informationen mbH or email us at jobs@dataforce.de.
10. Questions and Feedback
If you have any questions about our privacy policy or the processing of your personal data, please contact us:
Dataforce Verlagsgesellschaft für Business Informationen mbH
Hamburger Allee 14, 60486 Frankfurt am Main
Tel.: +49 69 95930-0
Fax: +49 69 95930-549
Email: karriere@dataforce.de
11. Validity and Changes to the Privacy Policy for Applicants
This privacy policy is currently valid and dated January 22, 2018.
As our application processes evolve or new features and technologies are implemented, it may become necessary to amend this policy. We reserve the right to make changes at any time.
Let me know if you’d like a shorter version for inclusion in a job posting or application form.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.